Software for visitor access control

Our visitor access control software has become one of the essential resources to ensure security in a wide range of facilities and workplaces.

Although the question may seem obvious, from a security viewpoint organizations should start off by asking themselves what exactly a visitor to a company is: a person who, despite not being a staff member, has occasional access to its facilities.

From this perspective, the relevance is clear of having access management software that can automate and handle these situations: visitors should have a different access level than the rest of the organization. Further, the company must have the ability to keep a record of these visits, to prevent future problems or issues.

What is the visitor log? How do I track all visitors? And, what role does the software play to monitor visitors’ access in all of these processes?

Based on our extensive experience with access control systems, we share all the key points of the possibilities currently available for visitor management software.

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What does visitor access control consist of?

Monitoring the access of visitors encompasses all operations aimed at managing the entry and exit of visitors from a workplace or facility.

Included in this category are suppliers, customers and all types of collaborators who must occasionally visit a business.

Thus, on the one hand it provides custom permissions based on the needs of the visitor (such as specific entry and exit times) and, on the other, keeping a log of these visits.

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Although these processes were once done manually, today they are managed through digitized solutions that include access control software for visitors and the entire infrastructure required for this task.

By using the suitable access control application, their entry can be streamlined (avoiding long waits for example), in parallel with guaranteeing the company’s complete security during the visit (such as defining the areas to which the visitor has access).

The most advanced visitor access management software lets you schedule visits and handle unexpected visitors.

Factors to bear in mind to implement a good visitor tracking system Back

Establish access areas	Have a clearly-defined policy for visitors
Companies must first determine the areas to which visitors will have access. They can also restrict all other areas or just those that are particularly sensitive (due to danger, due to containing items that require greater privacy or that are valuable...).	In addition to studying the different areas to which visitors can have access, we also recommend establishing rules and action protocols. This area would include decisions such as the times during which visitors are allowed and any exceptions (for example, granting access to a worker to fix an emergency problem).

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Choosing the best visitor access management software

The most important features of a high-quality visitor access management software include:

	Simple and intuitive to use
	Ability to automate permissions and, in parallel, personalize them (specifying the date and time of the visit...) and make them flexible
	Possibility that visitors can use different credentials: card, fingerprint or their own cell phone
	Visitor log available at all times
	Control of total occupancy for both employees and visitors
	Possibility that area managers can preregister their visitors quickly and easily
	Real-time notifications

Visitor access management software

En definitiva, y resumiendo la información hasta ahora, el software de gestión de visitas es el programa informático desde el que centralizar el control de acceso a unas instalaciones.

Sus utilidades incluyen agilizar todo el proceso para los visitantes y recopilar datos precisos sobre los visitantes. Generalmente incluye funcionalidades como escaneado de documentación y registros previos, entre otras.

In turn, this software should be integrated into a general complete access management structure, which also includes technologies such as identification readers and other features

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Advantages of incorporating access control

Increased efficiency and productivity

The right visitor access management software will generate a visitor log and permit (or deny) access simply and seamlessly. This avoids conflicts in this field, so that everyone involved can do their jobs more efficiently.e.

Security

The main advantage of incorporating access management software is the optimization of security at facilities: the program will ensure that there are zero problems surrounding undesired visitors and their access to restricted entry areas.

In addition, the application of access management goes beyond just visitors: the tool is also extremely valuable to implement for a business’s staff who enter on a regular basis. The log of who and when the facilities are accessed and to which areas is total in this case, ensuring complete security..

Good company image

Modern visitor access management software can make visitors’ experience more valuable and satisfying, preventing delays and strengthening a company’s branding as a responsible and safe business.

Real-time tracking of visitors

Through the visitor access management software, you can see who is present at your facilities and in which areas in real time.

NÜO Planet, your ally for visitor access management

NÜO Planet is your ally for controlling access to your business.

Based on our extensive experience with security at facilities, we have designed our NÜO ONE solution, a complete access management system that lets you monitor every space and every person in a flexible, simple and extremely secure manner.

You can guarantee the security of assets and goods from NÜO ONE, tracking the movements of all people and all vehicles to facilities from a single center.

Real-time information, personalized reports and the most modern and secure access systems are just a few of the many advantages of our hardware and software solutions, which provide a global security solution..

This is how we work to optimize security management at businesses, and the numbers for our implementations speak for themselves: 4 out of every 10 IBEX 35 companies have chosen at least one of our solutions.

We also offer free lifelong software with no hidden costs nor any other type of unpleasant surprises and we customize projects a in accordance with the precise needs of each company and its facilities.